> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.patronum.io/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Setting up a File Sharing within a policy

### Set up a File Share Policy

Share files and folders, or transfer ownership to an _Executor_ from within the FILES policy. 

**ONBOARDING**
Right click all allows you to Add, Make a Copy of someone files and folders, or Create New Folder to help with Google Drive organisation.

| How about adding a short cut to a Google Shared Drive folder right into a users My Drive?

![File Management with Patronum Policy](https://storage.crisp.chat/users/helpdesk/website/661f215e36c4a800/image_egu6n8.png)

**OFFBOARDING**
By hovering over the (+) icon you will notice a small deprovisioning icon below. Select this option to configure user offboarding actions related to files and folders belonging to the user affected by the policy.

![File deprovisioning options.](https://storage.crisp.chat/users/helpdesk/website/661f215e36c4a800/image_101zba3.png)

The options are:-
**Privacy level** - Decide which files you want to transfer.

**All Files** - Transfers all files from the user
**Unshared files only** - Transfers only the unshared files of a user. Use this option if you want to transfer all none shared files.
**Shared fils only** - Transfers those files that have been shared with others.

**Transfer all files to Shared Drive** - This option moves all files owned by the user to a designated Shared Drive. A path can be selected using the macros such as `{{fname}} {{lname}} Files`. To include an existing folder use the format /folder/folder/

**Transfer ownership of all files to executor** - This option changes the ownership of all files to that of the executor user within the policy, and moves the files into the executors My Drive within the defined path.

**Request access change for External files** - This option will email the external owners of files that the user has access to informing them of the users departure, and requesting a transfer of access to an executor. For files that the user has _Editor_ access to the executor is automatically given editor access.

**Exclude transfer of files within a specific folder** - This option allows the administrator to ignore a specific folder within the users Google Drive for privacy related concerns.

**Looker Studio** - This option allows for the transferring of Looker Studio data to the executor.


Executor - This is the user who will inherit the files, can be {{admin}}, {{manager}} or a specific account.