Articles on: User Management

What can I do in Patronum?

Here is a complete list of everything you can do within Patronum.


AD HOC ADMINISTRATION


User Management


CONTACTS
From Patronum you can manage Google Shared Contacts (external contacts), Google Contacts, and set up Contact Label Sharing.

Shared Contacts
Add, import and export External Shared Contacts


Google Contacts
Search ALL users My Contacts.
Update/Modify and delete users My Contacts.


Contact Sharing
Setup and Review Patronum Contact Sharing.
Setup Directory Contact Sharing.


GOOGLE DRIVE


Shared Drives
See and access all Google Shared Drives both internal and external


File Sharing

  • See all internal and external access to company files and data.
  • Remove access to internal files


Search

  • Search the entire Google File system for files that are visible to company users.
  • Search by name, type, owner etc.


PROVISIONING
Patronum onboarding policies can provision users automatically based on Google Groups, OU's and filter specific users based on any attribute within the Google Directory.


Profile

  • Update user profile information, for example add manager attribute to all users within the same department.
  • Create custom schema attributes and allow end users access to self populate.
  • Such as pronouns or qualifications or skills.


Groups

  • Automatically manage the membership of Google Groups.
  • Automatically create a Google Group and populate with members based on attributes.


Patronum automatically keeps Google Group membership in sync with the policy.If a user is no longer affected by the policy they are automatically removed from the Google Group.


Calendar

  • Automatically manage users access to a Google Calendar.


Patronum automatically makes sure that only the users within the policy have access to the Google Calendar.Users outside of the policy will have their access automatically removed from the Google Calendar.


Contacts

  • Automatically add contact label to users and keep them in sync.
  • Automatically add users from Google Directory to users My Contacts with a label. 


Patronum automatically manages the membership of the Contact Sync and Directory Sync, adding and removing users based on the policy.


Files

  • Automatically manage access of files and folders.
  • Automatically create files and folders for users.
  • Automatically make a copy of files and folders and assign to a user.


Patronum automatically manages the access to files and folders, users who are no longer affected by the policy will have their access to managed files removed.


Email Signatures


Settings

  • Set Vacation Responder for users
  • Create Email Labels for users
  • Create email SendAs aliases for users.
  • Configure email forwarding for users.
  • Create email filters automatically for users.
  • Enable, Disable and Configure POP/IMAP
  • Delegate Access to users automatically.


Licenses

  • Assign Google Licences based on policy such as Google Voice, Frontline worker etc.


Roles

  • Assign a user to a Google Role.


DEPROVISIONING
Whenever you're transferring resources you can pick an executor, you can also change executor on the fly before the process starts via an approval email, using Google dynamic emails. 


Groups

  • Remove users from Google Groups
  • Transfer Google Group ownership


Calendars

  • Remove user as an attendee
  • Transfer primary calendar
  • Delete all events
  • Delete future events
  • Transfer secondary calendars
  • Remove user from shared calendars


Contacts

  • Transfer contact sharing (based on Patronum contact sharing)
  • Transfer contacts.
  • Remove ex-employee from all users My Contacts. 


Files

  • Transfer files to Shared Drive
  • Transfer files to someone else.
  • Exclude specific folder in transfer
  • Transfer Google Looker Studio Data
  • Transfer external files to someone else
  • Request external users grant access to external files


Settings
Security

  • Vacation responder - You can set an out of office reply.
  • Delegate Access - You can set up delegate access to the account.
  • Delete 2-step verification
  • Delete app-specific passwords
  • Change password
  • Remove email recovery
  • Remove connected applications
  • Show/Hide User
  • Move User
  • Rename User
  • Assign email address to Google Group or User account.
  • Suspend User
  • Delete User
    Mobile
  • Wipe Mobile Devices
  • Remove account from Mobile Devices
  • Mobile Devices
  • Remove Mobile Device from Google Workspace


Licenses

  • Set Google License such as an Archive User license.


Roles

  • Remove users from roles based access

Updated on: 20/03/2024

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